Ledger and journals
General ledger, chart of accounts, and journals, built to IPSAS for the public sector.
Operations · Business management
Werkflow Core
Finance, people, payroll, supply chain, assets, and governance in one workspace.
Werkflow Core is the web-based business management system for organisations that have to run the whole enterprise, and prove it. Each person opens a dashboard for their role. Approvals route to the right manager. Every action is written to the audit trail.
Government agencies, state-owned companies, and large privately owned companies in Namibia.
Owner Manager Accountant HR Employee Supplier Super Admin
Example
What the desk looks like
The Core dashboard, shown with a demonstration company. Your company name, documents, and numbers appear after you sign in.
Finance and accounting
The books are built for a finance team that reports to a board, an auditor, or a public-sector standard.
Payables, receivables, and payments
Accounts payable, accounts receivable, and payments live with the ledger, so a supplier invoice and a customer receipt are not a side spreadsheet.
Budgets
Budgets are set by department and expense account, with budget-versus-actual tracking and drill-down to the entries underneath.
Close and review
Bank reconciliation, tax, financial statements, and ratio analysis. Automated finance routines cover the work that should not depend on someone remembering the checklist.
People
Human capital management for the employee record, the time they take, and the decisions managers make about them.
The employee record
Employee records and history, onboarding, and bulk import. The staff directory carries photos, and people keep a self-service profile.
Leave
Leave applications, balances, accrual, and forfeiture. Supervisors approve leave, overtime, and subsistence and travel (S&T) claims.
Attendance
Clock in and clock out, ready for biometric devices when the workplace uses them.
Cases, growth, and structure
Disciplinary and grievance cases, training, and succession planning. Workforce planning and job evaluation match employees to graded roles.
Letters
HR letters are generated from templates, so an offer or a warning starts from the record rather than a blank page.
Payroll
Pay is calculated for Namibia, then leaves the system as a payslip and a bank file.
The pay run
Pay runs, payslips, and bank payment files.
Statutory deductions
PAYE, Social Security (SSC), and the VET levy are part of the run.
Benefits, loans, and exits
Benefits, loans, and termination calculations, plus the payroll reports finance and HR ask for after the run.
Performance management
Reviews stay attached to the person, not to a folder of spreadsheets.
Scorecards and reviews
Balanced scorecards, key performance areas (KPAs), and review cycles.
Development
Individual development plans (IDPs) sit with the review, so the next step is written down with the score.
Procurement and supply chain
Buying starts with a request from the person who needs the thing, and ends with a supplier who can see their own paperwork.
Requisitions
Any employee can raise a requisition. Their supervisor or manager approves it.
From tender to contract
Supplier register, tenders, purchase orders, contracts, and milestones.
Supplier portal
Suppliers sign in to a separate portal and see only their own orders and documents.
Operations
Stock, the till, the vehicles, and the asset register are part of the same system as the ledger.
Inventory and warehouses
Stock items, more than one warehouse, transfers, and barcode or QR labels.
Point of sale
Tills and outlets, barcode scanning by scanner, camera, or photo, receipts, and a live stock check while the sale is happening.
Fleet
Vehicles, bookings, and maintenance or service tracking.
Fixed assets
An asset register with depreciation, revaluation, impairment, disposal, and physical verification.
Documents and workflow
Files, forms, and tasks follow the same approval habit as leave and requisitions.
Drives
Document management with team, HR, and finance drives. Each drive has its own access rules. Uploading a file again creates a new version. Search and e-signatures are included.
Workflows
Workflows and forms are configurable, with approval chains and escalation when a step sits too long.
The working day
Tasks move across a board: To do, In progress, Review, Done. Announcements, internal chat, and notifications sit beside the board.
Governance, risk, and compliance
The register of risks and the numbers on a dashboard are available to the people whose role includes them.
Risk and compliance
Risk register, controls, compliance, policies, and exception tracking.
Analytics
Dashboards that users can build themselves, on top of the records the system already holds.
Security and administration
Access is a role, a licence, and a session. The audit log is the record of what happened.
Roles and licences
Role-based access for Owner, Manager, Accountant, HR, Employee, Supplier, and Super Admin. Licence tiers include a self-service tier for employees.
Sign-in
Multi-factor authentication, and single sign-on through SAML, OpenID Connect, or Active Directory. An idle timeout, a limit on how many places one user can be signed in at once, and forced sign-out.
Recovery and the company record
Full audit log. Password reset by the person, or by an administrator. Backup and disaster recovery, with recovery point and recovery time targets (RPO and RTO). Company settings cover the logo, banking details, NamRA tax details, directors, and a custom login background.
Multi-company and the platform
A group can run more than one company without mixing the books.
Separate companies
Several companies and subsidiaries run on one installation. Each company's data is kept separate.
Super Admin
A platform console for activating companies, managing licences, and secure support access.
Integrations and support
Other systems can be connected, and people can ask for help inside the product.
API
REST API, webhooks, API keys, and SCIM user provisioning, with API documentation built in.
Helpdesk
Tickets, a knowledge base, and training material.