Directory and structure
The staff directory, the org chart, and the onboarding and offboarding records.
Operations · SME under 16
Werkflow Lite
People, pay, and the books for an SME with fewer than 16 employees.
Werkflow Lite is exclusively for SMEs with fewer than 16 employees. It keeps staff records, pay, and the books in one place. Staff, managers, HR, finance, and the owner each see only their own work. Invoices carry the company TIN as the VAT number.
Exclusively for Namibian SMEs with fewer than 16 employees.
Staff Manager HR Finance Owner
Example
What the desk looks like
An example of the Lite desk. Your company name, documents, and numbers appear after you sign in.
Werkflow Lite · example
- Staff
- Leave
- Payslips
- Invoices
- Tasks
The company
- Directory People, roles, and the org chart
- Payslips PAYE and Social Security in the run
- VAT invoices The company TIN on the document
People and HR
The company can see its people, and staff can see the rules and the thanks.
Leave and attendance
Leave is requested and approved in the app. Attendance covers clock-in, late arrivals, and punctuality.
Policies and kudos
Company policies are published for staff to acknowledge. A kudos wall lets people recognise a colleague.
Payroll
Pay runs use the company and employee settings, and staff can fetch their own payslip.
The run and the payslip
Pay runs produce payslips. PAYE, social security, and other deductions are handled from company and employee settings. Staff download their own payslips.
The rest of pay
Loans, overtime, benefits, arrears, and payroll reports.
Finance
The books an SME with fewer than 16 employees closes: money in, money out, tax, and a budget.
Cash and the chart
Cash and banking, income, expenses, and money out, all posted to a chart of accounts.
Quotes and invoices
Quotations and tax invoices show the company TIN as the VAT number. Invoices can repeat monthly, quarterly, or yearly. Customers are kept on the same books.
Budgets, banks, and statements
Budgets against actual spending, bank imports, and reports for the trial balance, profit and loss, balance sheet, and general ledger.
Tax and claims
Tax returns, VAT, and company tax. An expense claim goes from the employee to their supervisor and then to finance, which pays it and posts it.
Assets and documents
What the company owns, and the files people share while they work.
Assets and letters
The asset register tracks purchases and depreciation. Letter templates produce offer letters, warnings, and other documents.
Shared drives
Files have version history, file requests, a trash bin, and a view of who else has a file open.
Teamwork
Tasks, chat, and the calendar sit next to leave, so the week is visible in one place.
Tasks and conversation
Tasks move through To do, In progress, Review, and Done. Team chat supports replies. Announcements keep their paragraphs and bullet points.
Calendar and alerts
A team calendar shows leave and key dates. Live notifications arrive without a page refresh.
Company control
The company record, the sign-in, and a log of important changes.
Company settings
Name, registration number, TIN, bank details, logo, stamp, and the financial year.
Sign-in and the audit log
Sign-in uses two-factor authentication. An idle session ends after three hours. Every important change is written to an audit log.